Request Orders

What is a Request Order

When a project team needs to order a resource required for their project (screws, filament, software, etc.) they submit an order form. The order form details what items they need, how many they need, how much they cost, and where to buy them. This then goes through mentor approval, then admin approval, before the admin places the order. Online orders are purchased using the project budget, accounting for the shipping cost as well.

Request Order Requirements

• Must have the following information for a request order to be made
  • Project that the order is for
  • Student that is making the order
  • Items being ordered
• Request orders should show total cost of order summing item costs
• Request orders should show impact that order will have on the project budget
• Request orders should not allow orders that exceed project budget
• Project mentors can review orders for the projects they manage and can do the following
  • Approve orders
  • Reject orders, providing reasoning for the rejection
• Admins can review orders for all projects and can do the following
  • Reject orders, providing reasoning for the rejection
  • Add additional costs (Needs to be discussed with partner in more detail)
  • Optionally add tracking info for items in the order

Order Item Requirements

• Student must provide short justification of purchase, can not exceed 50 words
• Student must provide short item description, can not exceed 50 words
• Student must provide url where item can be purchased from
• Student must provide part number
• Student must provide quanity of item
• Student must provide unit price
• Student must provide item category
• Student must have option to upload a file as additional info for the item (quote, zipfile, etc.)
• Student must select vendor from known vendors
  • If vendor is not known, must fill out vendor info that the vendor can be approved
• Price must be shown based on item unit price and quanity
• Must display error if item category is prohibited for that vendor